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The Academics Coordinator plays a key role in optimizing academics and faculty operations. The Academics Coordinator will handle the combined support requirements of both the College of Architecture and Design and College of Business.

ESSENTIAL FUNCTIONS

Faculty Affairs

• Faculty Loading and Enlistment
• Faculty Administration Support
• Serve as a single point of contact of faculty for policy and HR related matters
• Faculty Development

Data Entry in the Academic Information System

• Inputs curriculum
• Inputs class schedules, faculty assignments and room assignments
• Manages number of slots for class offerings
• Inputs changes in final grades as approved by the program head

Logistics for Academic Programs

• Coordinate logistical arrangements for academic programs, including guest lectures, conferences, and other educational events hosted by the colleges
• Set up badges in the badge platform
• Tracks Program completion of students and update databases
• Supports Human Resources team with logistical requirements for faculty training and faculty events
• Track submission of midterm and final grades by faculty
• Address student queries re: missing or incomplete final grades
• Proctor make-up exams (subject to workload constraints)

EduSuite and AIMS

• Serve as the liaison with EduSuite and AIMS: Understand the use cases and issues of the different departments from the registrar to academics to finance
• Work with MIS, the vendor and users to resolve issues with the system

Allied Tasks

• Assist in the implementation of academic policies and procedures established by the college administration, ensuring compliance and adherence at the faculty level.
• Assumes the role of a teaching assistant when the need arises
• While not strictly required, you may be assigned teaching loads. However, this will only happen if the employee and her immediate supervisor mutually agree upon it

Tasks Specific to the Offices of the Deans (CAD & CHBTEES)

• Calendar management of the Offices of the Deans
• Facilitate communication and coordination between the Offices of the Deans and other relevant departments or stakeholders, fostering collaboration and alignment of academic initiatives and priorities
• Maintain accurate records and databases related to faculty, courses, and academic activities, generating reports and analytics as needed to support decision-making and evaluation processes needed by the Offices of the Deans

REQUIREMENTS

• Must be a graduate of any Business Course/Program
• More than 3 years of relevant work experience in the Academic industry

CORE Skills

• Strong verbal and written communication skills
• Able to effectively manage multiple tasks, prioritize responsibilities and meet deadlines in a fast-paced academic environment
• A keen eye for detail
• The ability to adapt to changing priorities swiflty
• Upholding high ethical standards and integrity in handling confidential information, adhering to institutional policies, and promoting fairness and equity in academic practices
• A customer-centric approach to service delivery,

FUNCTIONAL Skills

• Familiarity and proficiency in using productivity tools such as Microsoft Office suite (Word, Excel, PowerPoint) for data management, reporting, and analysis, as well as Google Workspace (Sheets, Forms, Slides) for cloud-based processes